Do It Yourself Events: Part 3 - Following Up After Your Event

Editorial Note: This is the third and final part of Ryan Monger's series on running web events in Connect Pro. If you haven't yet, we suggest that you review part 1, Setting Up and Building a Connect Pro Meeting and part 2, Running an Effective Rehearsal and Moderating a Live Event.

Post-Event Follow Up
Now that your event has finished, you will most likely want to follow up on some key areas, such as attendance reports, polling results, and distributing the recording link. You can accomplish all of these tasks through the meeting information page in Connect Pro.

Below are a few tips to wrap up your event.

Attendee and Polling Reports
After you put on such a successful event, you will most likely want to know who and how many people attended. Fortunately, Connect Pro keeps track of the attendees and answers in each meeting and provides easy access to these reports. From the Reports tab, you can view a detailed summary of number of sessions, peak users, and attendee lists by session or for the duration of the meeting's existence.

Clicking on the By Attendees tab (1) will give you a list of all attendees throughout the meeting's history. You can click on each column header to sort the data according to its value. If you would like to download a sortable .csv file (Comma Separated Value - readable in Microsoft Excel), click on the Download Report Data button (4). You can use any spreadsheet program to sort fields or remove duplicate entries.

The By Sessions tab (2) will show you attendance results from individual sessions of your meeting room. This makes it easier to track attendance if you have used your meeting room multiple times. You can also sort by each header, and clicking on each session's number will give you an individual report for that session. As with all of the reports, you can download a .csv file for better report manipulation.

The polling results for your meeting room will show up in the By Questions tab (3). These results are sorted by session number and question asked. You can view the results of your poll by total distribution (5) or by each user's response (6). Each of those results can also be downloaded in a .csv format or easily cut and pasted into a spreadsheet.

Working with Event Recordings
When it comes time to distribute your event recording, you can find the recording and the link under the Recordings tab (1) in the meeting information page. In the recordings tab, you can see all the recordings that have been captured from your meeting room. The list of recordings gives you details about the access (2), original recording date (3), current duration (4) (if the recording has been edited) and the original duration (5). From this tab you can delete (6), move (7), make public (8), or make private (9) any of your recordings that are listed on the page. Just check the box next to the recording and choose the option you wish to perform. You can also edit specific recordings (10) or make them available offline (11). Clicking on the recording's title will allow you to view more details about the recording.

On the recording's information page, you can edit the tile and summary of the recording by clicking on the edit button. You may also edit the recording or make it available offline from this page.

For more access control of your recording than just "public" or "private" settings, you can move each recording to the content library. From the content library, you can set access permissions for each recording or each folder the recording is placed in. This is especially useful if you want to restrict access to your recordings based on user accounts or groups. When the recording is in the content library, you can also see how many times it has been viewed. A recording in the content library can also be edited and made available offline.

This wraps up the three part series on running web events with Connect Pro. Hopefully, this series has shown you that managing an online event using Connect Pro can be easily accomplished by taking steps to properly prepare ahead of time. Once your event has started, your preparation will pay off, as the live event will be all set up. Following up on the event can be accomplished in a few simple steps, and will keep a record of your successful event.